Small Business Email Archiving Solutions

Small Business Email Archiving Solutions is a necessary service that can help your group comply with all the relevant federal, state and international data protection legislation which states that email data must be retained for set periods of time.

Simply stated, email archiving for little companies comes with the following advantages:

  • Legal safeguards
  • Protection from data loss
  • Creation of an audit trail for legal compliance
  • Quick email searches and recovery
  • No need for mailbox quotas and also PST files
  • Enhanced productivity and performance
  • Long term storage of messages to ensure regulatory compliance

Are Email Backups & Email Archives the Same?

In simple terms, a contact backup as well as a contact archive provide a similar goal. They both allow messages being kept so that they can be recovered if required. Nevertheless, you can find crucial differences between a contact backup as well as a contact archive, which happens to have become a lot more crucial after the introduction of GDPR.

Emails might have been recovered for a range of reasons:

  • An important e-mail is lost
  • Mailbox corruption
  • Inspection requirements
  • Legitimate discovery
  • GDPR requests

Backups are helpful, though they are far from perfect for nearly all of the above mentioned factors. Backups allow email information being restored in the event of damage in case a mailbox has been corrupted – because of a ransomware attack or maybe a hardware failure. In such instances, email backups enable the email system being immediately restored to the stage whenever the backup was created.

A backup is merely a copy of email information and also allows information being restored to a certain moment on time – e.g. the last point in time prior to a data corruption event occurred. A backup is perfect as a short term resolution to guard against data loss. Every time a backup is created, it generally replaces a previous copy. What this means is that it is feasible for emails to be lost. If a contact is removed or even corrupted, along with a brand new backup is created that overwrites the final copy, deleted and corrupted email messages might be lost permanently. Restoring backups could call for the whole mailbox being restored, flat when just a couple of messages have been recovered, and that is hardly ideal.