Email Archiving Services
Email archiving services are delivered as software-as-a-service (SaaS) so as to guarantee eDiscovery, litigation support, and regulatory compliance, business continuity, storage management and disaster recovery.
Your vendor is going to have a process in position to determine if your database infrastructure has the appropriate safeguards to hold all digital email data totally safe. This remedy doesn’t need investment in hardware or maybe hardware maintenance required. Nearly all the protection settings are managed externally. An email archiving service tends to make long term email storage simple and enables fast access to individual emails and the archive if you want it.
An email archiving assistance makes email control simple with no requirement for on site hardware and there are no software clients to set up. The email archives are searchable via a regular web browser, If a contact has to be located, the archive is searched, and emails may be found really quickly. An email storage space solution shifts messages on the cloud for long-range storage to free up room in neighborhood mailboxes.
Email archiving is crucial for regulatory compliance like PCI DSS., Gramm-Leach-Bliley, Sarbanes-Oxley, HIPAA, and FERPA. There are demands for IRS, GDPR, FDA, FCC, and SEC which connect with email retention. All of these laws include various responsibilities for a range of information and there’s a number of different retention periods.
A cloud based email storage solution is able to comply with these exact laws by allowing data retention periods being started for certain details types. Emails and also linked data are kept for the appropriate period of time and will never be lost, as well as email deletion is automated when information retention periods reach an end. An email archive also lets you have simple access and swift to messages for litigation assistance, eDiscovery, and acts and reviews as a tan package flight recorder for email information.
An email archiving program cuts the expense of long-term email storage. The expense of virtualized servers or on-site hardware is rather high when held up against the expense of using the cloud.
Efficiency could additionally be considerably improved as IT departments don’t need to support hardware as they would need to d with on site archives, mail server problems are removed, and you will find much less support calls as staff members could be empowered to open their very own archives and also do searches themselves when they drop a contact.
FAQs
Why do businesses need to archive emails?
Businesses are required to retain certain email data by law. Email data must be produced if a legal request is received under the Federal Rules of Civil Procedure and emails must be supplied to regulators in the event of an audit. Without an archive, finding emails can be a very time-consuming and expensive process.
Why do I need an email archive if I create backups of email data?
The reason businesses use archives rather than backups is because backups cannot be searched. Email archives contain structured data which means searches can be rapidly performed and emails can be found in seconds. Backups are a disaster recovery solution for recovering entire mailboxes, not individual emails.
Do I need to backup my email archive?
Yes. As with any important data, you should create backups as protection against data corruption and hardware failures. If you use a SaaS cloud-based archive, the service provider will usually handle the backing up for you.
Does archiving emails save on storage space?
Yes. Email archives are usually deduplicated so there are not multiple copies of messages in the archive and archives are compressed. Email archives will reduce the storage space required by up to 80%.
What does data replication mean?
Data replication involved copying data from one cloud server to another in a different location. This process is necessary to ensure email archives are always available in the event of a server outage or when servers are taken offline for maintenance.
Copyright © 2007-2023 The HIPAA Guide Site Map Privacy Policy About The HIPAA Guide