An email archive appliance used to be the go to choice for effective email archiving, however this has now changed and there is a great variety of email archiving solutions available now. It pays to assess each choice to determine which is best and suitable most meets the requirements of your organization.
You will find 4 choices readily available for archiving email to satisfy your compliance obligations:
A contact archiving appliance is among the simplest email archiving options. You purchase an actual appliance which functions as a standalone unit for email archiving and it’s housed alongside your servers on premises. The sole reason for the equipment is archiving emails. With a contact archiving appliance there’s a one-time price to purchase the machine, along with continuous maintenance expenses. Physical email archiving electrical devices are robust products, but backups continue to be needed in case of device failure. You’d thus have to furthermore factor in the backup storage bill.
An alternative option would be using a virtual appliance. A virtual system is provided as a purpose built virtual option that’s ready and pre-configured to deploy in the virtual environment on HyperV or VMware. Both email archiving appliance choices are ready and pre-configured being deployed. Getting put in place requires around an hour, and also you are able to typically get everything set up in just one morning.
Virtual and physical appliances are very easy to use and deploy, simple to secure, and will give you peace of mind as your vital email information will be kept in house. If ever there’s an issue, you are going to have access to the appliance. Security is simple, as the equipment could be set up to just be accessible from inside your organization’s networking and can be shielded by your organization’s firewall.
Cloud email archiving is fast-becoming the standard required by companies. With a cloud based archive, all archiving happens in the solution and the cloud is offered as a service. Your service provider is going to provide the software program, databases, then cloud storage and can guarantee the archive is attached and also backed up. There’ll be no maintenance requirements or even associated expenses with a cloud based archiving solution.
Cloud-based archiving will be the simplest answer and there’s little in terms of upfront costs. You simply pay for the amount of owners as a monthly cost. It’s a worry-free service as things are supplied for you. Installation is an easy and quick process that typically takes under an hour. Cloud-based archiving may be more cost effective than an email archiving appliance or maybe software solution, particularly for reasonable to moderate sized organizations.
Protection can be an issue, as you’ll be storing the archive in the cloud – on someone else’s servers. While at this time there are genuine fears about storing information in the cloud, cloud based email archiving is offered as a program, so the service provider will assure your archive is secured, email data are encrypted, so the archive is supported upwards easily and it is usually available, even in case the email service of yours is printed. With cloud based email archiving, protection is not an issue.